Indian Wedding Planning & Travel Coordination
in Mexico and the Caribbean
Every couple plans differently—but no matter what support you need, our packages include both wedding planning and complete travel coordination. We help you find the perfect destination and resort, then manage all the travel logistics for you and your guests, so your wedding week feels seamless from the very start.
| Service | Full | Partial | Day-Of |
| Timelines & Checklists Creation of schedules, deadlines, and checklists. (Day-Of Package includes day-of timeline only.) |  | | |
| Day-Of Payments & Gratuities Handle distribution of all vendor payments and gratuities on the wedding day. | | | |
| On-Site Wedding Day Coordination Full coordination for up to 300 guests (1 coordinator per 100 guests). | | | |
| Contract Review Detailed review of vendor contracts with negotiation support. (Day-Of does not include negotiation.) | | | |
| Planning Calls Bi-weekly calls (Full Service) Monthly calls (Partial Service) Weekly calls in final month (Day-Of Service) | | | |
| Resort selection & room rate negotiation | | | |
| Initial introductions to property + wedding vendors | | | |
| Guest room block setup & management | | | |
| Airfare booking for guests | | | |
| Optional travel insurance for guests | | | |
| Airport transfers to/from resort | | | |
| Custom Travel Website for Guests (with booking details, RSVP, and save-the-date e-cards) | | | |
| Free Payment Plans for Guests for travel | | | |
| 24/7 Phone and Email Support During Travel | | | |
| Detailed Destination Information & Packing Tips | | | |
| Tour & Activity Options for Guests | | | |
| Pre-Wedding Event Oversight Supervision and direction of one pre-wedding celebration or function. | | | |
| On-Site Travel Concierge ( Optional Add On for Partial & Day-Of ) | | Optional Add On | Optional Add On |
| Coordinate transfers & answer travel questions | | Optional Add On | Optional Add On |
| Arrange excursions, spa, and on-site activities | | Optional Add On | Optional Add On |
| Emergency on-call support during wedding week | | Optional Add On | Optional Add On |
| Assist with logistics & service issues on-site | | Optional Add On | Optional Add On |
| Private check-in & check-out for the couple | | Optional Add On | Optional Add On |
| Support with accommodations & room requests | | Optional Add On | Optional Add On |
| Vendor Introductions Personalized referrals to up to 3 vendors per category, matched to your budget. | | ||
| Hotel Blocks & Guest Lodging Support with securing accommodations and managing bookings for out-of-town guests. | | ||
| Venue Selection Guidance Research and recommendations on venues, with site visit support for up to 3 properties. | | ||
| Theme & Concept Creation Development of your wedding style, theme, and overall event design direction. | | ||
| Ongoing Communication Regular check-ins with the couple and vendors via calls, emails, online planning tools, plus up to 2 in-person meetings and 1 venue walkthrough. | | ||
| Budget Management Set up, track, and manage your wedding budget from start to finish. | | ||
| Design Appointments Accompaniment to the couple’s final design/decor consultation. | |
Full-Service Planning
If you’re busy with demanding careers, planning from out of state, or want us to take the lead, this is the package for you. We manage everything: venue selection, vendor coordination, contracts, timelines, décor, entertainment, and logistics for your wedding and one pre-wedding event. With us overseeing every detail, you can focus on celebrating while knowing your vision is executed flawlessly.
This package includes comprehensive expert travel planning services.
We handle destination research, resort selection, and all travel bookings for you and your guests. We make it easy with a personalized portal your guests can use to get wedding information and book their travel. We’re here to answer questions and make the process of finding and booking your resort and travel as easy as possible.
- Coordinate transfers & answer travel questions
- Arrange excursions, spa, and on-site activities
- Emergency on-call support during wedding week
- Assist with logistics & service issues on-site
- Private check-in & check-out for the couple
- Support with accommodations & room requests
Partial Planning
Prefer to be more hands-on? This package is designed for couples who want to plan part of their wedding but still need professional guidance. You’ll secure some vendors on your own, while we step in to coordinate the rest. This option includes one pre-wedding event plus your wedding and reception, blending your involvement with our expertise.
This package includes comprehensive expert travel planning services.
We handle destination research, resort selection, and all travel bookings for you and your guests. We make it easy with a personalized portal your guests can use to get wedding and travel information and to book their room. We’re here to answer questions and make the process of finding and booking your resort and travel as easy as possible.
Day-of Coordination
If you’ve already managed most of the planning but want experts to make sure everything runs smoothly, this option is for you. Beginning one month before your wedding, we step in to finalize details, confirm vendors, and manage logistics on the big day. You’ll get peace of mind knowing every moving part is handled while you focus on enjoying the moment.
This package includes comprehensive expert travel planning services. We handle destination research, resort selection, and all travel bookings for you and your guests. We make it easy with a personalized portal your guests can use to get wedding and travel information and to book their room. We’re here to answer questions and make the process of finding and booking your resort and travel as easy as possible.
Consultation
For couples who want professional guidance but prefer to take on the planning themselves, we provide 5 hours of consultation. You’ll receive expert advice on budget development, detailed checklists, and timelines. We set you up with the tools to execute your own wedding confidently, while still benefitting from insider knowledge.
À La Carte Services
Need something extra? Our à la carte offerings let you customize your planning experience. From assembling invitations and creating floor plans to designing stationery, managing RSVPs, or building your wedding website—we can step in wherever you need us most.
